How to Enrol a Group in Online Courses (if licensed)

Enrolling a Group in online courses allows you to assign training to multiple users at once.

This is the most efficient way to manage training at scale. Instead of enrolling users individually, you can enrol an entire Group and automatically include new users who meet the Group’s criteria.

When to use this feature

Enrolling Groups in courses is useful when:

Assigning training to departments or teams
Rolling out mandatory training across locations
Managing onboarding for new starters
Ensuring future users receive required training automatically

Step 1 — Open the Groups list

From the menu on the left-hand side of the page:

Select Groups
Select List All Groups

Step 2 — Select the Group

Tick the box next to the Group you want to enrol in courses.

In the Select An Action box in the upper right-hand corner:

Choose Enrol Groups in Online Courses
Click Go

Step 3 — Select the course(s)

Choose the course or courses you would like to enrol the Group in.

You can select one or multiple courses.

All users currently in the Group will be enrolled in the selected course(s).

Step 4 — Notify current users (optional)

Just below the course selection box, you can tick:

Send email to notify group users

If selected, the system will send the standard enrolment email to all users currently in the Group.

This is typically used when launching new training.

Step 5 — Automatically enrol future users (recommended)

You can tick:

Enrol future users who are dynamically added to this Group

This ensures that any user added to the system in the future — who matches the Group’s criteria — will automatically be enrolled in the selected course(s).

This setting is strongly recommended for ongoing training programmes.

Step 6 — Notify future users (optional)

If you enable automatic enrolment for future users, an additional option will appear:

Send enrolment emails to notify future group users

If selected, the system will send the standard enrolment email whenever a new user is automatically added to the Group and enrolled in the course(s).

Important

If Enrol future users who are dynamically added to this Group is not selected:

New users who join the Group later will not be enrolled automatically.

You would need to repeat the enrolment process manually.

Example scenario

A company wants all Support staff in London to complete Data Protection training.

They create a Group:

Office → London
Department → Support

They enrol the Group in the course:

Data Protection

They tick:

Enrol future users who are dynamically added to this Group

Result:

All current Support staff in London are enrolled
Any new Support staff in London will be enrolled automatically
No further action is required

How this feature works

All current Group members are enrolled immediately
Future users can be enrolled automatically
Emails can be sent to current users, future users, or both
Group enrolments update dynamically as users join or leave the Group